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Bella & Matt Wedding Agreement - October 28, 2019
Wedding Agreement - Bella & Matt
Wedding agreement between Free Bird Photography & Clients: Matt & Bella Lee for elopement photography on October 28, 2019
Package & Info
Elopement Collection - $1200
Elopement photography for 3 hours. High resolution digital negatives with personal print release included.
1 extra hour
2 extra hours
Engagement or Bridal Session
Includes image downloads with personal printing rights
Legend Wedding Album
12×12 Leather bound album in a wonderful lay-flat design The Legend Album is fashioned after an artist’s journal, wrapped in genuine leather with a genuine leather strap closure. There are two paper types to choose from, Fine art and Velvet paper. 16 pages included. View details here: www.beafreebird.com/albums
Smaller replica of couples wedding album
View album details: https://www.beafreebird.com/albums/
Colorado State Tax
Address Line 2
District of Columbia
Armed Forces Americas
Armed Forces Europe
Armed Forces Pacific
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Wedding Location / Venue Name
Please tell me any other pertinent information for the wedding day.
Please provide any details that may be important to know such as, other family members/friends in attendance, color palatte, other locations, approximate start time, etc.
Terms & Conditions
Free Bird Photography shall be the exclusive photographer retained by the client for the purpose of photographing the wedding day. Family and friends will be permitted to photograph at the wedding as long as they do not interfere with our duties and do not photograph poses arranged by the photographer(s). If guests become a burden to Free Bird Photography and any assocociates, the bride and groom will be notified of the interrupted coverage.
retainer and payment
The client shall pay a retainer of one half of the total package price to secure the services and product specified herein. Upon signing this contract the amount of the retainer shall be applied to reduce the total balance of the package and reserves the time and date agreed upon, and will make no other reservations for that time and date, making the retainer nonrefundable. The final balance must be paid in full 10 days before the date of the wedding.
cancellation or postponement
If the client should cancel the event for any reason, the retainer will not be refunded. If canceling this contract the client must notify the photographer in writing. To consider a date change, the photographer must first receive a written release of the current contracted date, which will null and void this written contract. If the client needs to change the event date all monies paid will transfer to the new date per a newly written and signed contract if that date is available for the photographer. The new date must be within six months of the original date or the new contract will be subject to the photographer’s current rates. If the new date is unavailable with the photographer the contract will be cancelled and the retainer will not be refunded.
Free Bird Photography reserves the right to terminate coverage and leave the venue/location in the case of experiencing inappropriate, threatening, hostile, or offensive behavior from person(s) at the event; or in event that the saftey of Free Bird Photography and assocaites is in question.
If extra products or extra hours spent by Free Bird Photography are requested by client, these shall be billed to the client within 72 hours of wedding date.
All photographic materials, including but not limited to the digital files and film scans, shall remain the exclusive property of Free Bird Photography. If an agreement is reached between the two parties to purchase the digital files, Free Bird Photography reserves the right to maintain possession of her own original set of file and will release a print production copyright notice for the client. If digital files are purchased Free Bird Photography will still hold the copyright to all images.
copyright and reproduction
Free Bird Photography shall own the copyright for all images created at the event and shall retain the right to make reproductions. Free Bird Photography shall only make reproductions for the client or for the photographer’s portfolio, studio samples, self promotions, entry in photographic contests or exhibitions, instructional purposes, editorial use, or for within or on the outside of Free Bird Photography’s studio. Any such use will be judicious and consistent with the highest standards of taste and judgments.
The client is obtaining photographs for personal use only and shall not sell prints or authorize any reproductions by parties other than Free Bird Photography. Free Bird Photography grants permission to share the images on social networking websites, with family and friends, and on vendor websites as long as the images remain unalterd and proper textual credit is given to Free Bird Photography, with a link to Free Bird Photography’s website or social media link. It is a violation of federal copyright law to allow photographs taken by Free Bird Photography to be reproduced or altered in any manner including but not limited to electronic scanning via personal scanner, “screen capturing,” or reproduction via photo lab or self-service kiosk, editing or applying photo filters.
failure to perform
If the photographer cannot perform this agreement due to fire, casualty, act of god, illness, or any other cause beyond the control of the photographer then Free Bird Photography shall return all monies paid and shall have no further liability with respect to this contract. This limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera or memory card malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the photographer. In the event that Free Bird Photography fails to perform for any other reason, Free Bird Photography shall not be liable for any amount in excess of the value of the client’s package.
The client is aware that color dyes in printed photographic materials may fade or discolor over time due to the inherent qualities of the dyes and chemicals. The client releases Free Bird Photography/Free Bird Photography from any liability for any claims whatsoever based upon fading or discoloration due to such inherent qualities.
standard price list
The charges in this contract are based on Free Bird Photography’s standard price list. This price list is adjusted periodically and any future orders or additions to this contract shall be charged at the prices in effect at the time when the order is placed or change requested. Album and print orders require full payment in advance.
release of digital negatives
If an agreement is reached between the client and photographer, Free Bird Photography will release the high-resolution files (digital negatives) to the client upon completion of downloading, backing up, raw processing, and hand editing images. Typical turn around time for delivery of images is 4-6 weeks from wedding date, but can vary depending on how busy the studio becomes. These files will be deliverd via online download. Delivery by USB is available for an additional $30. By releasing the digital negatives Free Bird Photography authorizes the client to use the images contained in the download for their own personal use. The digital negatives will be sized to 8”x12” and high resolution but will not be of the same quality as the custom prints edited for the purpose of custom enlargements and album prints. Free Bird Photography is not responsible for the quality of enlargements from these files that have been taken to a non-professional and/or consumer photo lab. The images may not be sold or published without the written consent of the photographer. Free Bird Photography will retain the copyright of the images as well as the exclusive rights detailed in section “copyright and reproductions.” Upon releasing the digital negatives to the client Free Bird Photography is released of all liability for archiving all of the files. Requests for additional and/or replacement copies of these files will be billed at $200 per set. Free Bird Photography guarantees backup of files for 18 months of event date.
proofs and custom prints
Proof images are individually edited for color correction, contrast adjustments, tonal adjustments, and conversion to black and white (if applicable). The proof images are used for online proofing, digital negatives, USBs, and proof books. The custom print includes a variety of techniques to create the photographer’s interpretation perfect print. Steps taken may include and are not limited to: realistic retouching, blemish removal, selective toning of colors, tonal adjustments and color enhancements, removal of distracting elements, etc. Custom prints are included in wedding albums, custom books, and custom prints and enlargements.
albums and print products
The client is responsible for submitting a list of at least 40 images to be included in first design iteration of wedding album 30 days after gallery delivery date. Album design process and approval shall not exceed 4 months from wedding date. Once album is approved, it will be hand-delivered or mailed within 5 weeks from approval date. Print products will be hand-delivered or mailed within 4 weeks of purchase, unless notified otherwise by Free Bird Photography.
officiant and venue restrictions
The photographer may be necessarily limited by the guidelines or rules of the ceremony official, ceremony venue, or reception venue. Client understands and agrees that Free Bird Photography will abide by such guidelines or rules and that they are outside the control of Free Bird Photography. The client agrees to hold Free Bird Photography harmless for the impact such guidelines or rules may have on the resulting photographs.
While Free Bird Photography will make every reasonable effort to take specifically requested photos,the client understands that a wedding is an uncontrolled event and that due to the varieties of the weather, available light, time constraints and willingness or availability of subjects, Free Bird Photography cannot guarantee that any particular requested photo will be taken.
Free Bird Photography shall be granted full artistic license in relation to the poses photographed and the locations used. The photographer will not be held responsible for the lack of coverage caused for the following reasons: the bride, groom or wedding party not being on time, members of the wedding party or family are unavailable when called on for a posed photograph, if the wedding is running late or if restrictions regarding photography at the desired location of the wedding are in force. The client understands that Free Bird Photography does not photograph from a “shot list” throughout the wedding day. Client will furnish Free Bird Photography with a list of any persons, groups, or occurrences specifically desired to be photographed, if any, at least one week before the wedding date so that necessary resources and scheduling may be arranged. The essence of the Free Bird Photography’s photographic approach a combination of unposed, journalistic, editorial and fine art coverage of actions in real time. The client acknowledges that they have been shown a complete set of wedding images and they understand that Free Bird Photography will produce images of like quality and style from their wedding.
event food service
A meal and one slice of cake/dessert is required for Erika Ashauer and any additional team members of Free Bird Photography during an event4 hours or longer. If no meal is provided, it is understood that the photographer will leave the event to purchase a meal.
This contract incorporates the entire understanding of both parties. Any modifications to this contract must be in writing and signed by both parties. Any adjustments to this contract cannot reduce the total overall dollar value. This contract shall be governed by the laws of the state of Colorado.
ALL TERMS OF THIS AGREEMENT ARE UNDERSTOOD AND AGREED UPON.
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Retainer Amount Due
50% of total due to reserve your date. The remaining balance is due 2 weeks to wedding date
Supported Credit Cards: American Express, Discover, MasterCard, Visa
A copy of this agreement will be emailed to you after submission.